How to Consult Material that Is Not Yet Available Online

For Archival Material – Use Archives Search

When searching for archival material (i.e., diaries, photographs etc.), use Archives Search. You will be able to search database records, known as “archival descriptions”. Sometimes the contents of the record have not yet been digitized. When this is the case, use one of the following methods to consult the material:

  • In person at 395 Wellington Street, Ottawa: Please order any material that you may require, at least five days prior to your visit, by using our Request for Retrieval of Documents Form.
  • Via interlibrary loan*: If the material you require is available in microfilm format, you may borrow the microfilm reel(s) by interlibrary loan. Locate the alpha-numeric reference number, indicated in the archival description (e.g., C-1234) and provide this number to your local librarian.
  • Ordering reproductions: If you require an item in our collection that has not yet been digitized, follow the steps outlined in our blog post: “How to Order Digitized Reproductions and Help Build the Digital Collection” to order reproductions.

For Published Material – Use Library Search/AMICUS

When searching for published material (i.e., books, newspapers, etc.), use either our Library Search or, for more search features, use our AMICUS catalogue. The search results will often be database records (known as “bibliographic records”) and not full-text online documents. There are three ways you may consult the material:

  • In person at 395 Wellington Street, Ottawa: You may order published materials in advance of your visit. Please contact us by telephone and select option 8 in the automated menu. You may request up to five items per day.
  • Via interlibrary loan*: Most published items can be borrowed by interlibrary loan through your local library. Please provide your librarian with the item’s AMICUS number.
  • Ordering reproductions: If you require an item in our collection that has not yet been digitized, follow the steps outlined in our blog post: “How to Order Digitized Reproductions and Help Build the Digital Collection” to order reproductions. Please note that copyright protection may limit what we can reproduce.

(*) Update: End of Interlibrary Loan (ILL) Services

ILL services at Library and Archives Canada (LAC) will end in December 2012. Users of LAC‘s current services should note the following dates:

  • November 13, 2012: End of loan requests from international libraries.
  • November 16, 2012: End of renewals. All items loaned after this date will be non-renewable.
  • December 11, 2012: End of loan requests, location searches, and ILL-related photocopying services.

LAC‘s ILL listserv (CANRES-L) and Canadian Library Gateway will also be archived in December 2012.

LAC will continue to facilitate interlibrary loan activities among other institutions through the ILL form in AMICUS, and through ongoing administration of Canadian Library Symbols.

Through our modernized service channels, LAC will emphasize increased digital access to high-demand content. LAC is working with Canada’s ILL user community in order to inform this approach to accessing the institution’s unique holdings.

For more information, please visit “Interlibrary Loan at Library and Archives Canada“.

Questions or comments? We would love to hear from you!

11 thoughts on “How to Consult Material that Is Not Yet Available Online

  1. Pingback: Remembering the TITANIC at LAC – PART II: Published Materials « Library and Archives Canada Blog

  2. Pingback: Lights, Camera, Action! Searching for Film, Video and Sound Recordings « Library and Archives Canada Blog

  3. Pingback: New Finding Aids Online: Department of Militia and Defence (RG9) circa 1914–1919 « Library and Archives Canada Blog

  4. Pingback: Celebrating International Day of Peace – Part I: Julia Grace Wales | Library and Archives Canada Blog

  5. Pingback: Celebrate Glenn Gould on the 80th Anniversary of His Birth (1932–1982) | Library and Archives Canada Blog

  6. Pingback: Celebrating the International Day of Peace – Part II: Thérèse Casgrain | Library and Archives Canada Blog

  7. Pingback: Celebrating the International Day of Peace – Part III: The Voice of Women fonds | Library and Archives Canada Blog

  8. I am a family history researcher who does not live in Ottawa, and I often require my public library to order in books and microfilm through the ILL system. Will I still be able to get materials through my public library after Feb 15, 2013? If not, isn’t LAC denying all Canadians rightful access to non-digitized materials relating to their heritage? It makes no sense to tell a researcher he has to wait 6 months for some material he needs right away, and in my opinion, not everyone has the ability to jump on a plane from B.C. just to visit LAC in Ottawa. All materials should be available to all Canadians, (which I believe is the current mandate of LAC), at least until they are digitized!
    Awaiting your reply,
    Shirley

    • Thank you for your question. Please rest assured that your comments have been forwarded to the appropriate division. Further details about the dates for last loans, renewals and returns will be announced later this year and Library and Archives Canada will collaborate with other organizations to foster resource sharing across Canada. More details will be announced later this fall.

  9. Pingback: The Canadian Coast Guard celebrates its 50th anniversary- Part I | Library and Archives Canada Blog

  10. Pingback: Join the dance! – Dance Archives at LAC | Library and Archives Canada Blog

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s