In our post “Discover the Access Codes for Archival Records“, we reviewed four of the most common access codes 90, 32, 10, and 18. However, there are other access codes that you may encounter while undertaking your research. They include access codes 96 and 99.
- Restrictions vary (Code 96)
Access code 96 indicates that within a group of records there exists more than one type of access condition. For example, since the Department of Transportation fonds (RG12) contains records that are open (code 90) and others that are restricted (code 32), the fonds-level access condition are indicated by “restrictions vary” (code 96).
Access code 96 can be applied to more than just fonds-level descriptions. It can also be linked to series, sub-series and accessions. However, it does not apply to individual volumes and files.
Access code 96 usually means that there are more specific descriptions available for the records you are researching. In some cases, these records can be accessed by simply clicking on the “lower level descriptions” link in the “Fonds consists of” section of a record description.
In other cases it will be necessary to consult a printed finding aid. To learn more, read our post Discover Finding Aids.
- To be determined / closed pending processing (Code 99)
Access code 99 means that the access conditions for a group of records have yet to be determined. Usually this is because the records are being processed. In the following example, while the photographic material is open, the access conditions for the textual records have yet to be determined:
- Open, no copying (Code 95)
Access code 95 indicates that the records are open and can be consulted, however, at the request of the donor, the records cannot be copied or reproduced.
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