It used to be that the only way of getting copies of archival documents was a bit of a tedious process. Flagging the pages you wanted copied, filling out the form, handing in the information to the Consultation staff, and then waiting the 30 business days for the copies to be made. If you were not someone who was from the Ottawa-Gatineau area, you would then have to wait for the copies to be mailed out to you. If you were in the National Capital Region, but not a regular visitor, you might have to make a special trip to 395 Wellington Street to pick up your copies. Now the process can be much quicker if you choose. If you have a camera or a smartphone, you can now take digital images of our collection, rights and restrictions permitting. Once you have the material you wish to copy, simply check in with the Consultation staff, who will provide you with a quick form to fill out. You will need to provide the full reference number for the box or volume, along with your user card number and your name. The staff will verify restrictions of the documents and provide you with a green copy of the approved form. Here are some of the key points to remember about what is required from a technical standpoint of your camera or smartphone.
- You must have a wrist strap, neck strap or tripod.
- No flash can be used.
- Photos cannot be taken before permission is given.
- Your green permission slip must be visible at all times.
- You can request a weight or book wedges to help you photograph larger items instead of forcing the items open.
There are also a few tripods available with either a camera mount or a smartphone mount, but they are loaned out on a first-come, first-served basis. You can see the Consultation staff for these as well. If you cannot come in during service hours and still wish to take photos, you can either fax in your filled out form (613-992-5921) or scan and email it to the following address: firstname.lastname@example.org, indicating your date of visit and which lockers have been assigned to you. You can get a copy of the form in person during service hours or by contacting the Consultation staff at the above mentioned email address. This service is also available in Genealogy and Reference Services during their service hours.