Earlier blogs (Part I and Part II) on restricted records explained the various codes that govern access to Canadian federal government records at Library and Archives Canada. In Part I, we learned that access code “32” beside a reference to a particular archival container means that the material is restricted under the provisions of Canada’s Access to Information Act and Privacy Act. However, that doesn’t mean that all of the container’s contents are restricted.
Each year, many files in archival containers are requested by researchers, and in many cases those files are open. But in order for an entire archival container to have access code “90,” meaning that it is open for research, all the files in that particular container must be open. Even if one file or just part of one file is restricted, the code against the container remains 32 – closed. However, researchers wishing to access a container marked code “32” have the right to submit a request for the material they need.
It is quite possible that the file or files to be consulted have already been reviewed and are accessible. The only way to know is to order the ones you wish to see. Library and Archives Canada’s Access to Information and Privacy staff will examine the request, and if the particular file or files requested have been previously reviewed and opened, you will receive them in an “interim” archival container.
For more assistance, you may ask Library and Archives Canada’s consultation staff or Access to Information and Privacy team.
Never make things easy if you can possibly make them complex !!