Library and Archives Canada to Digitize 640,000 First World War Service Files

As part of the commemoration of the centennial of the First World War, Library and Archives Canada (LAC) announced in its News section that it is undertaking the digitization of 640,000 personnel service files of the First World War’s Canadian Expeditionary Force (CEF) members with a view to ensuring the long-term preservation of these frail paper documents.

Transferred to LAC about 20 years ago, CEF service files represent LAC’s most heavily consulted collection. A victim of its own success, the high number of transactions to which the collection has been subjected is putting strains on the mostly paper-based documents and is hastening their deterioration.

Many readers who have had the opportunity to hold these precious historical documents in their hands in recent years will certainly remember how some of the sheets are beginning to crumble. If LAC does not undertake action to preserve these files now, they are at risk. Once lost, they are lost forever.

To be able to perform this important undertaking, LAC will temporarily close portions of the service files. The first quarter, beginning with the letter A through D, will be closed as of March 2014 and will be available on-line as of Summer 2014.

While 75% of the collections will always be open, LAC will not be able to accept requests to consult documents in person, nor take orders for copies for a period of up to 4 months on the portion of the collection being digitized.

The files to be digitized will complement the approximately 13,500 service files and the more than 620,000 attestation papers already available on LAC’s website. At the end of the project, expected in 2015, Canadians will be able to research high-quality digital copies of the 640,000 newly digitized service files from the comfort of their own home and will no longer have to pay reprography fees.

LAC is pleased to contribute to the Commemorative Initiatives of the Government of Canada to honour the contributions and sacrifices made by Canadian men and women during the First World War. We wish to recognize Public Works and Government Services Canada’s support in this endeavour.

LAC appreciates your understanding and patience during the course of this extensive project.

For more information on this initiative, please consult the Fact Sheet: Digitization of Canadian Expeditionary Force Service Files.

Margie Gillis Dance Foundation Archival Holding at Library and Archives Canada

Did you know that, since 2010, Library and Archives Canada (LAC) has held the Margie Gillis Dance Foundation’s audiovisual, administrative and promotional materials?

Dance performance advertisement featuring Margie Gillis.

Dance performance advertisement featuring Margie Gillis.
© Margie Gillis Dance Foundation. Credit: Michael Slobodian

The Foundation itself chose LAC to preserve its documentary heritage as a result of a 2008 analysis report that strongly urged the Foundation to ensure the long-term preservation of its documentary heritage in a Canadian archive.

LAC has more than 1,100 photographs illustrating the career of this internationally acclaimed Canadian contemporary dancer and choreographer. The collection features photographs by nationally and internationally renowned photographers and artists, including Annie Leibovitz, Lois Greenfield, Cylla Von Tiedemann, Michael Slobodian and Jack Udashkin.

Black and white artistic dance photo of Margie Gillis

Black and white artistic dance photo of Margie Gillis.
© Margie Gillis Dance Foundation. Credit: Annie Leibovitz

The archival holding also includes about 750 hours of audiovisual materials. This unique collection of recordings shows Margie Gillis’s choreographic and artistic work from the beginning of her career to today. Her dance performances in Canada, the United States and around the world are thus preserved for posterity, along with her choreography labs and rehearsal sessions, and a large number of media interviews and reports.

In addition, the textual records, brochures and multiple posters in a variety of formats provide an overview of the activities carried out by the Foundation, which was created in 1981. The Foundation’s primary mission is to support, protect and promote the artistic vision of Margie Gillis, a pioneer and an innovator in contemporary dance.

All the materials in the holding are accessible. However, they may not be reproduced or used without the Foundation’s consent.

The fonds can be consulted online.

For more information about Margie Gillis and her dance foundation, please consult the Foundation’s website.